February 2004

Visit Us at et2004...

And discover how we can integrate your management systems and empower your staff through underpinning on-line training.

The Need to Manage Your Management Systems

Management systems are vital to most businesses and via documented procedures, businesses can benefit from increased productivity and a unified point of reference for employees to use as part of their daily tasks.

Benefits aside, producing and maintaining management systems is often a difficult task. Companies need to control updates - a maintenance issue, they need to ensure policies and procedures cross-reference one another accurately - an integration issue and ensure that all personnel can locate and retrieve policies and procedures when required - an access issue. Furthermore, companies need to effectively communicate all their policies and procedures and ensure they are accurate, clear and succinct.

Thankfully, Pro Enviro has Made this Incredibly Simple...

Pro Enviro has addressed the issues of maintenance, integration and access in a purposely built product called Business Essentials. The Business Essentials line, is an umbrella product consisting of three internet-based portals to place all your policies and procedures securely on-line.

Specifically, Pro Enviro has developed:

Quality Essentials
Environmental Essentials
Health and Safety Essentials

As their name suggests, these portals support their corresponding management systems, for example, Quality Essentials places procedures and policies on-line relating to ISO9001:2000 and likewise, Environmental Essentials relates to ISO14001. Each product is modular, so you can choose just one from the range, but you can choose two or more to construct an extremely powerful and integrated management system.

If we briefly examine the three issues of maintenance, integration and access in more detail, you can see how the Essentials product addresses these issues and provides benefits to your company.

A Low Maintenance Partner...

We all know that change is inevitable and companies need to amend their systems in response. With traditional paper-based management system manuals, this requires numerous document reprints to reflect changes and moreover, a process to ensure that integrity is maintained across these manuals. This is required to try and ensure that all manuals read the same.

Your Problem Solved.

Business Essentials removes this problem as the document is internet-based, meaning we use a single source methodology, where content is stored in one place, resulting in all employees having the same, updated system documents. Furthermore, you publish the document once, saving time and money through avoiding numerous document reprints and costly and error-prone maintenance.

You Won't Run Out of Thumbs.

Typically, a company's management systems are paper based, which means employees have to search through, often large manuals to find information. Furthermore, as policies and procedures are interconnected, the reader needs to constantly move between sections within the manual to obtain all the necessary information, possibly having to bookmark several sections relating to what they are working on, hence 'often running out of hands' to keep tabs on pertinent pages.

Your Problem Solved

Business Essentials enhances management systems through the use of the cross-referencing capabilities of internet technology, via hypertext links, to connect all a company's policies to the relevant procedures. This integration quickens access to information, as it again removes the need for referencing several paper-based manuals for information. Such electronic document linking means your staff can effortlessly swap between documents and search for relevant information.

The Manual is Now Open all Hours, all Around the Globe!

All employees require access to the management systems. This often means, for larger organisations, that you have to print many manuals and even then, someone may be using the manual when you need it, or put it down where you can't find it!

Your Problem Solved

Business Essentials makes the QMS more accessible because it is internet-based, meaning that any employee can view policies/ procedures by using a computer. Unlike paper-based systems where people have to wait their turn, Business Essentials allows your employees to access the information regardless of the amount of people wanting to access it and the locations of those people!

We Manage Knowledge to Help you Manage!

In addition to accessible policies and procedures, an on-line training portfolio underpins each product within the line, containing courses that provide you and your staff with knowledge and understanding of key areas. As an example, our Quality Essentials line is packaged with training courses in Quality Management and Auditing, likewise our Health and Safety product is equipped with Health and Safety training materials. Like the Essentials product, these materials are easily accessible and you can monitor your employees' progress with the material and view an assessed questionnaire to confirm their knowledge and understanding.

Business Essentials, Essential to you, Your Colleagues & Your Business

Like many of our worldwide clients, you can have an integrated portal, linking to all your policies and procedures and enable all employees to access consistent and up-to-date information that is essential to your business.

For more information on our Essentials line and how it can benefit you and your business very quickly, please visit the Pro Enviro stand (D25) at et2004 or alternatively contact John Burns on 024 76 27 9000 or email John Burns.